Office of Student Records
- • FERPA
- • Forms & Services
- • Graduation
- • Registration
Admitted incoming students will register for the first time through Admissions. Continuing students register for classes through CampusPortal during their scheduled access periods. The Office of Student Records assists students with registering for courses.
Students are expected to register for classes, complete validation, and pay fees by the dates identified in the academic calendar. Students who do not complete validation by the published date will have their current semester classes canceled.
This page will walk you through how to register for classes, including meeting with your advisor, selecting courses, clearing holds, and how to change your schedule. Here are a few tips:
- Plan to meet with your academic advisor prior to registration opening for your academic class standing (grade level). Your advisor has to release a hold on your account in order for you to be able to register.
- Register early. Do not wait until the beginning of the semester to register for classes. They fill up quickly, which makes creating a strong schedule difficult.
- Before you register, it's up to you to know of any prerequisites or corequisites needed by the classes you want to take.
- Note on transfer classes: classes with prerequisites completed at a different institution may have to be added to your schedule by the Office of Student Records.
- Learn what to do after registering, including validation and fee payment, and how to make changes to your schedule.
- Getting Started
Choosing Courses: Requirements
- Registering for Classes
- After Registration: Validation and Payment
Each fall the College publishes a new version of its primary academic document, the course catalog.
Each year's version of the catalog dictates the academic policies and requirements for any student who enters the College during that year. This catalog remains in effect for as long as the student remains at the College. A student who completes the requirements set by the catalog published in his or her first year is guaranteed to graduate.
Students are encouraged to download the the catalog (see Catalog Archives for previous years) and become familiar with its contents. If the College releases a subsequent version of the catalog that better suits a student's academic interests, the student may change to a more recent catalog.
When choosing courses to take, undergraduate students should keep in mind the following types of requirements: core curriculum requirements, program (major/minor) requirements, and general degree/graduation requirements.
The liberal arts core curriculum at Rocky Mountain College includes courses in writing, mathematics, communication studies (public speaking), fine arts, humanities, and the social and natural sciences. You can review the courses that count for the core curriculum online under academic programs or download an core curriculum advising worksheet. The courses that fulfill the general education requirements/core curriculum also change. Be sure to download the requirements sheet that matches your catalog year. The advising worksheet also contains other graduation requirements, such as how many total credits or upper-division (300- or 400-level) credits a student must earn.
Requirements to graduate from any particular program (major) are listed in the academic programs section of the course catalog. You can also download a program requirement advising worksheet. Be sure to download the requirements sheet that matches your catalog year.
Undergraduate degree requirements are listed on the program requirement worksheets. To view graduation requirements online, or to see the requirements for associate and master's degrees, see course catalog.
Students may download a blank 4-year graduation plan worksheet and work with their academic advisor to project the sequence of courses they should take in order to graduate.
Upon arrival on campus, each student is assigned a faculty member who will serve as an academic advisor. Students are ultimately responsible for all academic decisions throughout their college careers. Advisors merely advise students regarding course selection and other academic decisions.
Each student at the College must meet with his or her academic advisor in order to register for the upcoming term. Most students choose to meet with their advisors the week before registration opens. During this meeting, the student and the advisor discuss the courses that the student has chosen after perusing the course schedule, the course catalog, the core curriculum document, the program requirements document, and perhaps the graduation plan.
At the conclusion of the advising meeting, if the student has demonstrated a sound academic plan for the upcoming term, the advisor will release the hold on the student's record, allowing the student to register at the appropriate time.
Students cannot register until their academic advisor has released the hold.
Newly admitted students will register for the first time through Admissions.
For continuing students, registration opens in descending order of academic class standing (grade level), starting with seniors on the first day, juniors on the second, etc. Class standing is measured by credits completed, not by years of attendance. Seniors = 90+ credits, juniors = 60+ credits, sophomores = 28+ credits completed.
The opening of registration is listed on the College's academic calendar. Registration for the upcoming semester typically occurs in late October for the upcoming spring or in late March for the upcoming fall, after the semester's midterm break
Most students meet with their advisors and get their hold removed a week or two before registration opens for their grade level/class standing.
All registration utilizes the online CampusPortal system. Students will become familiar with this system as part of their orientation. Some students find online tutorials within the system helpful.
Full Courses and Course Conflicts
CampusPortal registration remains open until the Friday before classes start. As long as registration is open, you do not need signatures to get into open classes.
If a class is full (or conflicts with another course time), you will need the instructor's permission to receive an override into a section. You can have the professor sign a drop/add form, or email StudentRecords@rocky.edu. You must also either fill out a drop/add form or email the office in order to add the course.
If a course does not show up for you in the system, or if another problem occurs within CampusPortal registration, contact the Office of Student Records (406) 657-1030. Be aware that the system is unable to recognize prerequisites satisfied by a course in progress, exam placement, or some transfer credits. Also, the system won't let you register for a course you have already completed, even if the course is repeatable, such as music ensembles or activities. Please contact the Office of Student Records to register if you have this sort of circumstance.
There are a variety of holds that may prevent you from registering: advisor hold, student account hold, parking violation/other fee hold, FERPA hold, MMR (immunization) hold, and incoming transcripts needed hold. Call the Office of Student Records (406) 657-1030 if you are unsure which type of hold you have on your account.
Independent Studies and Internships
Independent studies require students to fill out an independent study request form. Internship students complete a contract through Career Services that is forwarded to the Office of Student Records for registration.
Complete Validation and Tuition Payment
Your registration is not complete unless you complete validation and pay your tuition and fees with Student Accounts by the payment deadline. (Note: all students must validate, even if aid and scholarships cover all their fees.)
Use Drop/Add to Change Your Schedule
- Online registration remains open until the Friday before classes begin. Students can drop/add classes on their own throughout this time frame in CampusPortal.
- At the beginning of the semester, students can continue to add and drop classes before their schedule is finalized. To do this, you must complete a drop/add slip, acquire any necessary signatures, and submit it to the Office of Student Records.
- After the deadline to drop/add, you will not be able to add a course (unless by appeal), and any course you drop will be considered a withdrawal from the course and will show up on your transcript with a grade of "W." The deadline to drop courses with a "W" grade is typically after midterms.
- To withdraw from a course, complete a drop/add slip. Signatures/initials are required to withdraw from a course after the drop/add deadline. Do not complete the academic withdrawal form unless you want to drop all of your classes and withdraw from the College.
- Please check the academic calendar to confirm actual dates and deadlines.
Stay on Track
Keep an eye on your graduation goals. Learn about degree and departmental requirements in the appropriate course catalog. Work closely with your academic advisor and track progress toward your degree with core curriculum and program requirement advising worksheets.
Still have questions? Come by the Office of Student Records in Eaton Hall, call us at 406.657.1030, or email us at StudentRecords@rocky.edu.