Transcripts

A transcript is a comprehensive record of your academic progress, including transfer courses, credit earned by exam, and earned degrees. Your name appears on your transcript as it appears on your college record. Official transcripts include the university seal and the signature of the registrar.

Student academic records are classified as confidential and may be released only with the student's written authorization and signature, in accordance with the Public Information Act and the Family Educational Rights and Privacy Act (FERPA) of 1974.

How to Order a Transcript

Transcripts may be ordered online, by mail, by fax or email with signed pdf order form, or in person. The cost is $7 per transcript. Transcripts are processed every day between 8:30 a.m. and 4:00 p.m. If sending credit card information over email, please note that some email systems may not be secure. 

Note: Confirmed orders left unpaid for more than 60 days will be canceled.

Official transcripts are not issued to students with financial holds. You can check your hold status by visiting CampusPortal. For more information on clearing financial holds, see how to pay or call student accounts at 406.657.1016.

Delivery Options

You may request your own official transcript issued to you in a sealed envelope; the transcript will be issued in an envelope with "Issued to Student" and "Unofficial if Opened" stamped across the back flap. You may also request that it be mailed directly to the institution.

You may ask for your transcript to be held until your degree or your grades for the current semester are recorded.

You may request overnight delivery (see below) of your transcripts, except when ordering online.

To order online, log-on to the secure transcript order system using your CampusPortal ID and pay with Visa, MasterCard, Discover, or AmericanExpress.

To order by mail, go to our order form, print and fill it out, and mail it with your check or money order for $7 to:

Rocky Mountain College
Office of Student Records
Attn: Transcript Services
1511 Poly Dr.
Billings, MT 59102

To order by email, go to our order form and print and fill it out. It must have your original signature (digital signatures are not accepted). Scan the form to your computer and attach it to an email. Send the email with the attachment to transcripts@rocky.edu. The fee is $7 per transcript and is payable by Visa, MasterCard, or Discover. If sending credit card information over email, please note that some email systems may not be secure.

To order by fax, go to our order form and print and fill it out. It must have your original signature (digital signatures not accepted). Fax the form to 406. 657.1169. The fee is $7 and is payable by Visa, MasterCard, or Discover. Include your card number, expiration date, and cardholder name.

Requests are processed daily between 8:30 a.m. and 4:00 p.m. Processing time may be longer during peak times.

If you cannot use or print our online form, please mail, fax, or email a letter addressed to Rocky Mountain College that includes:

• Date of the request
• Full name under which you were enrolled
• Current name, if different from above
• Date of birth
• Dates of attendance
• Where to send transcripts
• Number of transcripts requested for each address
• Your signature (digital signatures are not accepted)
• Your address and daytime phone
• Any special instructions
• Any forms to be attached

To order in person, come to the Office of Student Records in Eaton Hall Monday through Friday between 8:00 a.m. and 4:30 p.m. You must present an RMC ID card, state-issue photo ID, or passport when you order. The cost is $7 per transcript and is payable by cash, check, Visa, MasterCard, or Discover. You must provide a complete address if the transcript is to be mailed.

You may authorize a third party to order or pick up your official transcript. To order by proxy, the authorized person must provide:

• A letter addressed to Rocky Mountain College that includes all of the following information:
  • The date of the request
  • The full name under which you were enrolled
  • Your current name, if different from above
  • Your signature (digital not accepted)
  • Phone number
  • Email address
  • Your date of birth
  • Dates of attendance
  • The full name of the person authorized to complete the transaction
  • The number of transcripts requested
  • Instructions on what to do with the transcripts once the order is processed
• A state-issued photo ID or passport that identifies the third party as the person named in the letter of authorization.
• A payment of $7 per transcript, payable by cash, check, Visa, MasterCard, or Discover.
• Letters of authorization should be faxed in advance to 406.657.1169.

Overnight Delivery

Transcripts may be sent by overnight delivery at your expense. The Office of Student Records uses Federal Express; other delivery services may be used f you make arrangements with the delivery service in advance. Payment for overnight delivery must be made with a separate check or by credit card. The deadline for requesting overnight delivery is 3 p.m.

Other Academic Records

Unofficial transcripts: An unofficial transcript lists all of a student's coursework, but does not include the university seal or the signature of the registrar. An unofficial transcript cannot be issued to students with holds. There is not cost for an unofficial transcript, and it can easily be released at the time of the request. An unofficial transcript will be released only to the student requesting it; it cannot be released to a third party. Note: Unofficial transcripts cannot be ordered online.

Previous school transcripts: You may order unofficial copies of your transcripts from other schools if they were submitted to the College and if they remain on file. The cost is $7 per copy, payable at time of request, and copies are available for pickup or mail-out the next business day. Previous school transcripts are released only the student requesting them; they cannot be released to a third party. Note: Previous school transcripts cannot be ordered online.