Forms and Policies
May 8, 2025 2025-12-02 23:11Forms and Policies
Policies
Graduation Requirements
Students must meet the following requirements to graduate with a professional degree from the RMC OTD Program:
- Successfully complete all academic requirements and be in good standing with the College.
- To the extent that such information is brought to the attention of the College, exhibit the requisite professionalism, character, and professional promise in judgment.
- Satisfactorily resolve all financial obligations owed to the College.
- Demonstrate competency of technical standards.
The final responsibility for the completion of graduation requirements is the student’s and accordingly, each student should become familiar not only with the curriculum but also with the academic regulations of the College. Each student must, in succession, successfully complete one semester before moving onto the next. Exceptions will be granted for extenuating circumstances (i.e. the coronavirus/COVID-19 pandemic, etc.).
Student & Faculty Grievance Policy
- If a RMC OTD Program student has a concern, complaint, or grievance about a peer or faculty member/instructor, the student is encouraged to address the concern with the individual in question. Both parties should discuss the issue in good faith by attempting to understand the other’s perspective, explore alternatives, and attempt to arrive at a satisfactory resolution regarding the concern, complaint, or grievance.
- If the student is not comfortable addressing the concern with the peer or faculty member/instructor, the student should meet with the Program Director. The Program Director will gather information from the student, investigate the situation at hand and develop a recommendation.
- The Program Director will meet with the student who has the concern within one week of the initial meeting and discuss his/her recommendations. The student may opt to move forward with the recommendation or discuss other options. The meeting will conclude when the Program Director and student come to a mutually agreeable solution.
- If the student and the Program Director are unable to come to a mutually agreeable resolution, the student will be referred to the Academic Vice President and the RMC Student Complaint Policy.
- If the student has a concern, complaint, or grievance about the Program Director specifically, the students should meet with the Academic Vice President.
NOTE: the RMC Student Complaint Policy is not intended to cover curricular or grade appeals as such concerns are addressed through the Academic Standards Procedures.
Student Withdrawal from College
Students who elect to withdraw from all of their classes after the term has started are required to complete the process of an official academic withdrawal from RMC. This process must be completed after the student has validated and up to the last day to drop a class with a “W” grade. Students withdrawing must complete the Academic Withdrawal Form.
Graduate students contemplating withdrawal from the College must meet with the Program
Director to complete the official academic withdrawal procedure. All final grades received prior to the withdrawal date will be marked as earned on the transcript; all other grades will be marked with a “W” grade. The official withdrawal date will be the date the student submits the academic withdrawal form to the Vice President for Student Life, Associate Dean for Student Life, or OTD Program Director. A later day may be used if the College obtains evidence that the student who is withdrawing has attended any academically related activity such as a lecture, lab, exam, or tutorial after the withdrawal form as been submitted.
Student Probation
Being placed on probation is a warning to the student that his/her performance is below the minimum requirements of the program. During probation, a student must raise his/her grade point average or correct other identified problems to the required minimum standard or risk dismissal from the program.
- The minimum length of probation is one semester.
- A student on probation will be subject to dismissal for failure to resolve the deficiency OR the occurrence of any other violation which mandates program dismissal.
- Students who are on probation will also be placed on a plan of support and meet with their academic advisor on a frequent basis.
Student Suspension
Any student may be suspended from continued participation in the program to allow sufficient time to investigate allegations of unprofessional behavior, violations of academic integrity, or other claims of personal misconduct. The suspension and suspension period are at the discretion of the Program Director.
Student Dismissal
Dismissal is a permanent separation from the program. The following is a list of conditions under which students will be dismissed from the RMC OTD program:
- Violation of any college or program rules, regulations, policies, or procedures with regards to academic integrity.
- Failure to achieve the minimum requirement after having been on Academic Probation for one semester.
- Receiving two “C” letter grades in the program.
- Refusal or failure to satisfactorily complete a remediation plan for any course, module, or clinical rotation.
- Judged to be professionally unfit for the practice of occupational therapy (as determined by the formal end-of-semester or end-of-clinical rotation Faculty/Preceptor Evaluation of Students) by at least two different faculty and/or clinical rotation preceptors.
- Receipt of a failing grade in two clinical rotations.
- Failure of the Capstone Experience.
Refunds
When a student withdraws before 60% of the semester elapses, the College must return to the Department of Education any unearned federal financial aid funds up to the unearned percentage of institutional charges for the portion of the period the student did not complete. Federal dollars that need to be returned will be applied in the following order: unsubsidized federal Stafford loan, subsidized federal Stafford loan, federal Perkins loan, federal PLUS loan, federal Pell grant, federal Supplemental Education Opportunity Grant, and Leveraging Educational Assistance Partnership program. The calculation of the return of these funds may result in the student owing a balance to either the College and/or the federal government.
If the student owes a balance to the College, the amount is due at the time of withdrawal. Arrangements for monthly payments may be set up if the student cannot pay the total amount. The student will not be able to validate his or her enrollment, attend future classes, or obtain transcripts or diplomas, until the balance is either paid in full or satisfactory payment arrangements have been made. If the student owes an overpayment to the Department of Education, the College will report the amount owed to the Department of Education through the National Student Loan Data System (NSLDS). The student will not be eligible for future federal financial aid funds until payment arrangements have been set up with the Department of Education or until the overpayment has been paid in full. The withdrawal calculation for those students receiving institutional assistance or those receiving no assistance, who withdraw from the College before they have completed 60% of the term, will be evaluated in the same manner as a student receiving federal financial aid.
